Returning to the tutorial on Notion, I would like to share a more convenient workflow for creative works. If you are a content creator or work within a multimedia production company, this template may greatly facilitate your daily work.

I wounder which tools you will use when writing an article? Some may stick to Word, while others might rely on the built-in notepad on their iPhones. Although these tools can get the job done, they may not be the most ideal or convenient options.  You may note that there are various productivity-enhancing features and advancements in automation available to speed up your writing progress.

I personally choose Notion as my preferred writing tool. Its smoothness and collaborative features make it a straightforward choice. If you need to collaborate with different peoples, it's an ideal option. For example: You can add “status” buttons to track the progress. When you finish writing an article, you can mark the button as "drafts," letting your colleagues know that the first step is completed and they can follow up on the next step for translation to other languages. Similarly, when the translation is completed, the button can be changed to "translated” for subsequent steps such as filming or updating to the website.

Of course, the buttons can be customized according to the specific project and team preferences. You can set up different stages such as Drafts/Translation/Filming in Progress/Completed, tailored to the requirements of each project.

How to Set Up Pages in Notion

In Notion, you can create different view formats to enhance the organization of your work. For those involved in content creation, each project is basically categorized by different themes and series. To accommodate this, you can add a predefined field to define the themes of different article series, along with using different tabs to enable user to switch between them easily. Initially, you can choose to arrange the pages in a list format, creating a comprehensive index for each article. Additionally, you can arrange the page categorized by theme series to facilitate finding related content. Finally, you can arrange the pages based on the completion status of each article, referencing to the current popular “Kanban View” approach. This way, you can classify articles based on their progress and conveniently locate unfinished ones to work on.

In the work of social media, scheduling is the most important to timely deliver the finished products to the audience. Therefore, it is essential to set a target post date for each article, which will provides the content creator with an idea of the time required/available for each piece of work. By doing so, you can take time in creating a good piece of work.

What is Kanban Board

The Kanban Board originated from Toyota's production management system and is divided into 3 stages: To Do, In Progress, and Completed. Tasks that need to be handled will be added under each stage, allowing for the phased processing of different workflows. This help visualize the items to be followed up and better allocation of resources, which priorities the works to reduce the workload of redundancy.

That's all for the introduction of Notion this time. Notion template that I'm currently using is also included below for your reference, which you can download here. If you encounter any issues or have any suggestions for page layout, I am also happy to discuss with you. Your feedback is greatly appreciated!